You will then be presented with a warning about the printer issues discussed above.
Finally, click the "Print Form W-3" button. For easier reading, you can zoom in and out of the form by clicking the "Zoom In-Out" button on the right lower corner of the screen.ĥ. To learn more about these boxes, please review the IRS instructions by clicking "Read IRS Instructions."Ĥ. Before printing your Form W-3, fill in the appropriate boxes designated by step 3 in the above illustration. To review how your Form W-3 changes according to which employees it includes, you can check or uncheck the "Include in W-3" box.ģ. Each employee for which you printed a W-2 will appear on the employee list with his or her "Include in W-3" box checked.Ģ.
Form W-3 is a summary of all the W-2 payroll data.
"Grayed-out' employees are those employees on the inactive employee list.ġ. Similar to the Form W-2 screen, the Form W-3 screen contains a filled-out facsimile of a Form W-3 with a list of employees on the left. If you have many employees, the print-out may be large.įollow these steps to print a federal form W-3Ĭlick on "Go to Form W-3" at the bottom of the W-2 scree.
#Nannypay changing printer margins plus#
The final print-out will contain all the necessary parts each employee plus instructions. Click "Continue" to Print "Copy A" of the form after which you will be prompted again as to whether you wish to print the remaining parts. Finally, click the "Print Form W-2" button. For easier reading, you can zoom in and out of the form by clicking the "Zoom In-Out" button on the right lower corner of the screen.Ħ. In the above example, the employer is printing a 2012 W-2 so it is important that the "Display" box is set to "2012 Payroll Transactions." Also, select whether you wish to print an 8-part or a 6-part Form W-2.ĥ. Check the "Display" box and make sure that your are displaying payroll data from the correct year. Select the employees for whom you wish to print a W-2 by checking the appropriate "W-2" box.Ĥ. To review each employee's W-2 payroll data before printing, select an employee on the list and the form will populate with that employee's W-2 information.ģ.
"Grayed-out' employees are those employees on the inactive employee list.Ģ. Click on "Form W-2/W-3" on the screen's left vertical menu to load the Form W-2 Screen, which contains a filled-out facsimile of a Form W-2 with a list of employees on the left. Height of form not including signature line: 4.67 inchesįollow these steps to print a federal form W-2ġ. If your printer is capable of scaling the form W-2 or W-3 to the printer's printable area (“Shrink to printable area” setting in some printers) make sure that the final printed forms conform to these dimensions:ĭistance between top and bottom form: 1.33 inches If your W-2 or W-3 fails to print on a single sheet of paper and you have adjusted the print margins to the narrowest possible settings, you only have two options: (1) use a different printer or (2) complete your W-2's manually or online at the Social Security Administration web site. Not all printers have the same printable area, for example, laser printers typically print closer to the edge of the paper than ink jet printers. Most important, the forms should accurately scale to your printer's printable area. It is important, however, to understand that the government will electronically scan your forms so when you print them they must conform to certain size specifications. There is no need to purchase machine-readable blank forms for this purpose. NannyPay2 provides employers with the ability to print IRS-approved plain-paper federal form W-2s and W-3s.